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General Description:

The Church Secretary is responsible for supporting the work of the Rector/pastor and staff of St Andrew’s Episcopal Church. This role is part-time with expectations of working 18 hours per week (typically 4.5 hours x 4 days). Specific days/hours will be negotiated with the right candidate.The major areas of focus for the St. Andrew’s parish administrator include maintaining a welcoming presence in the office, basic finance, property management, communications, and secretarial work.  They must manage confidential information with discretion. They will also display values of hospitality and compassion that nurture and cultivate a collegial relationship with staff, congregation, and community members. In addition to the tasks listed here, complete other duties as assigned by the Rector. Hourly compensation $22-$25 commensurate with experience.

 

Finances

• Maintain and utilize church software for purposes of tracking pledges and other donor contributions for data reporting.

• Process contribution statements at the end of each quarter and fiscal year and as requested.

• Prepare weekly bank deposits for the Treasurer, ensure deposits are credited to the appropriate accounts and maintain a record of weekly transactions.

• Interface with remote bookkeeper for payment of invoices and reimbursements.  

• Maintain files of vendor invoices and oversee vendor agreements, contracts, and payments  

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Property

• Coordinate the use of church facilities by maintaining the parish calendar, processing space requests/approvals, and managing the electronic access system

• Serve as the primary liaison to various outside organizations that meet at St. Andrew’s 

• Communicate with other church staff and volunteers regarding needs for building access, room set up, and cleaning 

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Communications

• Prepare and print weekly Sunday worship bulletins 

• Maintain database and Parish Directory

• Provide support for maintaining and updating the church’s website

• Provide support as needed for parish newsletters and updates

• Coordinate parish mailings

 

Secretarial

• Manage all office functions including mail, supplies, security, repairs, and keys, 

• Serve as “first personal contact”  in the building and online/on the phone

• Organizing and managing all parish files

• Compile and produce annual report

• Purchase supplies for church office and other ministry areas as needed

• Respond to all diocesan requests for information, reports, and compliance checks in a timely, efficient, and accurate manner.

• Maintain records of volunteers 

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St Andrew's does not discriminate on the basis of disability, religious affiliation, age, race, sex, sexual orientation, or gender identity.